The Office of Student and Academic Affairs (SAA) provides guidance and support to faculty who wish to propose or modify a course, or propose or modify a program. SAA also provides administrative support to the School of Education (GSE) and the School of Recreation, Health and Tourism (RHT) Curriculum Committees and acts as a liaison to the Undergraduate Council, Graduate Council and Registrar’s Office in the implementation of curricular changes.
CourseLeaf is the new software used by Mason to manage the curriculum, catalog and class schedule. Curriculum Inventory Management (CIM), one of the CourseLeaf modules, updates and maintains course and program curriculum data.
To create a new course or inactivate or modify an existing course, a course proposal must be created in CIM-Courses (https://workingcatalog.gmu.edu/courseadmin). The faculty member completes a web-based form requiring information including the course number, title, description, credits, grade mode, prerequisites, and syllabus. Following electronic submission, the proposal goes through a workflow that includes all necessary approvers including the Academic Program Coordinator, Division Director, GSE or RHT Curriculum Committee, Associate Dean of Student and Academic Affairs and Undergraduate or Graduate Council. In RHT, the entire faculty must also approve all proposals. Designated users within the workflow receive email notification at various steps in the process. All faculty and staff who regularly propose changes to courses must complete on-line training and request access. http://registrar.gmu.edu/facultystaff/courseleaf/cim/ (see Request CIM Access)
To create a new or modify an existing major, minor, concentration, or post-baccalaureate or graduate certificate, a program approval form must be completed.
All proposals go through an approval process that includes the Academic Program Coordinator, Division Director, School Curriculum Committee, Associate Dean of Student and Academic Affairs, and Undergraduate or Graduate Council. RHT also requires the approval of the entire faculty. The following program initiatives also require State Council of Higher Education for Virginia (SCHEV) action:
- New degree and certificate proposals
- Academic program closures
- Academic program name changes
- Change in course delivery method
Before proposing one of these actions, contact the Associate Dean of Student and Academic Affairs for guidance.
Curriculum Committee Review
The GSE Curriculum Committee meets on the second Monday of the month. Course proposals are routed to the Committee through CIM and program proposals must be sent to Theodore Hoch, chair of the committee by email no later than the first of the month for consideration at that month’s meeting. The RHT Curriculum Committee meets on the first Monday of the month and all proposals should be emailed to the chair, Dr. Jason White at least a week prior to the meeting.