The Office of the University Registrar has developed a number of forms that after proper completion and appropriate approval signatures, will process an academic action or exception. All Academic action forms, regardless of required approvals, should be submitted to the Office of Student and Academic Affairs for official logging in the CEHD system. SAA will deliver forms to the Registrar’s office for final processing.
Following is a list of frequently used university forms that can be found on the Registrar’s website at https://registrar.gmu.edu/forms/. Registrar’s forms are not linked below, as changes to the links are made frequently without advanced notice. Forms not available on the Registrar’s website are hyperlinked below.
Enrollment/Registration forms
Name of Form |
Purpose of form |
Undergrad or Graduate Students |
Signatures Needed |
Credit Overload |
Undergraduate students who wish to enroll in more than 18 credits/ Graduate students who wish to enroll in more than 12 credits |
UG, GR |
Program, SAA |
Graduate Course for Undergraduate Credit |
Course will be included on undergraduate transcript |
UG |
Instructor, Program, SAA |
Incomplete Grade Contract |
For students who are passing a course but unable to complete scheduled coursework for a cause beyond reasonable control |
UG, GR |
Student, Instructor, Program |
Individualized Section |
For independent study, thesis, dissertation and directed reading registration |
UG, GR |
Instructor, Program, SAA |
Leave of Absence |
Required of UG students who will be absent from Mason between one semester and two years |
UG |
Advisor, others as applicable |
Petition of Extension of Incomplete |
To extend the deadline to the end of the semester after the course is taught. |
UG, GR |
Instructor, SAA |
Re-enrollment Application-Graduate |
Graduate students who have missed 2 or more consecutive semesters |
GR |
Program, SAA |
Re-enrollment Application-non-degree Graduate Studies |
Non-degree graduate students who have missed 2 or more consecutive semesters |
GR |
SAA |
Re-enrollment Application - Undergraduate |
Undergraduate students who missed one or more semesters (but less than 2 years) and did not submit a formal leave of absence. Catalog year will be changed to the year of re-enrollment. |
UG |
Advisor, SAA |
Reserve Graduate Credit |
Undergrad students take graduate course that will be included on the graduate transcript, will not count toward baccalaureate degree; form not intended for BAM students |
UG |
Instructor, Advisor, SAA |
Study Elsewhere |
Request to take course elsewhere must be approved prior to enrollment, see forms for deadlines |
UG form/GR form |
Advisor, Academic Dean for course, SAA |
Withdrawal Request |
Withdrawal after the drop deadline is allowed for non-academic reasons only. Appropriate third party documentation is needed. |
UG, GR |
SAA |
Add, Delete or Change Program
Graduate Secondary Certificate Program |
Application to add certificate |
GR |
Advisor, SAA |
Bachelor’s/Accelerated Master’s Transition |
Designates which courses will count toward Master’s |
UG |
UG and GR Advisor, SAA, CEHD Admissions |
Undergrad Change/Declaration of Academic Program |
To add or change major, concentration or catalog year |
UG |
Advisor |
Undergrad Minor Declaration |
To add minor, change minor catalog year |
UG |
Advisor |
Termination Appeal
Graduate Termination Appeal |
Must provide letter of support and meet deadline provided by College |
GR |
APC, Division Director, SAA, Associate Provost |
Non-Degree Graduate Termination Appeal |
Must include letter and meet deadline provided by College |
GR |
APC, Division Director, SAA, Associate Provost |
Master’s and Doctoral Degree Progress
Graduate Time Limit Extensions |
Required for Master’s, Certificate and Doctoral students who have exceeded time limit; Doctoral students who have exceeded the time limit to advance to candidacy |
GR |
Advisor, APC, SAA, Associate Provost |
Doctoral Diss. Research F/T Equiv status |
Enrolled in one credit of 998 or 999 but equivalent to full-time enrollment. Due before the first day of classes |
GR |
Advisor, Division Director, SAA |
Graduation Forms
Late Graduation Application |
To be used after online application is no longer available |
UG, GR |
Advisor, Division Director, SAA |
Retroactive Graduation Application |
To be used when 6 week grace period is over and all graduation requirements were met by the requested graduation date |
UG, GR |
Advisor, Division Director, SAA |
Other Forms
Substitution/Waiver |
To allow an alternate course or courses to meet a requirement |
UG, GR |
Advisor, SAA |
Removal of Provisional Admission Qualifier |
To be completed when student has met requirements set ad admissions |
GR |
Advisor, SAA |